Working With Children Check (WWC) Policy – NSW Legislation

Policy Name: Sydney United Volleyball Club Working With Children Check Policy
Document Type: Policy
Effective Date: 21/08/2025
Last Reviewed: 21/08/2025
Next Review: 21/08/2026
Applicable Legislation (NSW):

• Children and Young Persons (Care and Protection) Act 1998 (NSW)

• Child Protection (Working with Children) Act 2012 (NSW)

• Child Protection (Working with Children) Regulation 2013 (NSW)

• Privacy Act 1988 (Cth)

• Crimes Act 1900 (NSW) – relevant sections regarding offences against children

Approved By: Sydney United Volleyball Club Board

Approved Date: 21/08/2025

Purpose Statement

The purpose of this policy is to ensure Sydney United Volleyball Club (SUV) complies with NSW child protection legislation by screening all personnel engaged in child-related work through the NSW Working With Children Check (WWC Check). This policy complements the SUV Child Safeguarding Policy and promotes a safe environment for children participating in volleyball.

Policy Application

This policy applies to:

• All SUV employees, contractors, volunteers, members, and other individuals engaged in child-related work.

• Behaviour occurring during SUV business, activities, competitions, and events.

Definitions

• Child/Children: Person under the age of 18 years.

• Child-related work: Work that usually involves contact with a child, as defined under the Child Protection (Working with Children) Act 2012 (NSW).

• Member: Individual registered with SUV.

• Staff: Employees, contractors, volunteers, and unpaid students on placement.

• Voluntary work: Work without financial reward beyond reimbursement of costs.

• WWC Check Registration Officer: SUV personnel responsible for maintaining compliance.

• Working With Children Check (WWC Check): NSW screening for individuals working in child-related roles.

Policy Statement

SUV is committed to ensuring a safe and inclusive environment for all children. Compliance with NSW legislation includes:

Obligations

• All personnel engaged in child-related work must obtain a valid NSW WWC Check before commencing duties.

• Maintain accurate records of WWC checks, including expiry dates, for all staff, volunteers, and contractors.

• Remove anyone who refuses to obtain or renew a WWC Check from child-related work.

• Cease engagement immediately if a WWC Check is revoked or barred.

Confidentiality

• All WWC Check information is confidential and only accessible to authorised personnel.

• Only the WWC Check Registration Officer or authorised representatives manage WWC applications and renewals.

Interstate Work

• Personnel volunteering or travelling interstate must comply with local WWC or equivalent child protection legislation.

Responsibilities

SUV will:

• Appoint a WWC Check Registration Officer to maintain compliance.

• Identify all roles involving child-related work.

• Educate staff, members, and volunteers on WWC Check requirements.

• Keep accurate records demonstrating compliance.

• Ensure all staff renew WWC Checks before expiry.

• Report any breaches or concerns to NSW Police or the Office of the Children’s Guardian.

Policy Breaches

• Breaches will be addressed promptly, sensitively, and confidentially.

• Disciplinary action may be applied per SUV Complaints Management Procedure.

• Authorities will be contacted if a criminal offence is suspected.

Sydney United Volleyball Club: Play United, Play Proud, Play Together.